Scaling Smart at ASCO GI 2026
Large medical congresses demand precision. Hundreds of meetings, dozens of stakeholders, and very little room for error. At ASCO GI 2026, Event Cadence demonstrated how smart systems, not oversized teams, drive successful execution.
Quick Takeaways
- 35% of the meeting room floor at ASCO GI were managed through the platform
- 19 meeting rooms coordinated through Event Cadence over three congress days
- Nearly 1000 appointments scheduled and tracked end to end
- Hybrid support model combining lean onsite presence with remote coordination
Congress by the Numbers
ASCO GI 2026 saw Event Cadence in action across 19 meeting rooms, representing more than a third of the total meeting room footprint. In total, nearly 1,000 appointments were scheduled, managed, and tracked within the platform, providing teams and partners with clear visibility into every engagement from start to finish.
With that level of activity, consistency and accuracy became critical. As schedules shifted and priorities evolved in real time, Event Cadence ensured that nothing fell through the cracks.
How the Platform Made It Work
Event Cadence’s Appointments and Engagements Suite served as the backbone of coordination throughout the congress. The platform enabled:
- Streamlined scheduling across multiple accounts and partners
- Real time visibility into hundreds of concurrent meetings
- Built in safeguards to prevent conflicts, overlaps, and missed appointments
Hence, this structure allowed teams to stay aligned while also reducing manual coordination and last-minute scrambling.
One Person Onsite, Many Supported Remotely
One of the most telling outcomes of ASCO GI was how efficiently the event was supported. Notably, with just a single Event Cadence representative onsite, the congress was powered by a hybrid model that seamlessly blended in-person presence with remote support.
This approach, in turn, highlighted a core strength of the platform: the ability to scale operations without scaling headcount. Furthermore, Remote teams were able to manage scheduling, adjustments, and oversight seamlessly, while onsite support remained focused on execution where it mattered most.
Highlights That Stood Out
Several themes emerged over the course of the meeting:
- The volume of appointments coordinated reinforced the platform’s scalability
- Cross team collaboration improved through shared visibility and centralized data
- Reporting tools delivered real time clarity, reducing friction and enabling confident decision making
Instead of reacting to issues, teams stayed proactive and in control.
Looking Toward Future Congresses
ASCO GI 2026 reinforced a clear lesson: impact depends on the right tools, not team size.
Consequently, Event Cadence sets the standard for smarter congress planning through clarity, coordination, and scalable control.
As congresses grow in size and complexity, this model proves efficiency and precision can coexist.
About Event Cadence
At its core, Event Cadence is an enterprise platform built to power complex medical congresses without complexity. Specifically designed for teams managing high volumes of meetings, stakeholders, and last-minute change, it brings structure, visibility, and control to every engagement.
From appointment scheduling and meeting room management to real-time reporting and hybrid support, Event Cadence enables organizations to scale congress operations intelligently without increasing headcount. As a result, teams reduce manual processes, strengthen alignment across internal and external partners, and operate with confidence that nothing slips through the cracks.
Ultimately, for organizations preparing for large medical congresses and seeking to do more with less, Event Cadence demonstrates what becomes possible when the right system is in place.
Ready to see how it works?
Book a demo with Event Cadence to learn how you can streamline congress execution, improve visibility, and scale smarter at your next event.
