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Streamline Planning.
Stay Aligned. Prove Impact.

The full-service solution for events, meetings, and engagements, powered by technology and elevated through expert services.

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62% reduction in spend
62%
reduction in spend
2.6x
increase in KOL follow-ups
98%
adoption rate among teams
75%
faster scheduling workflows

Solutions Designed for Every Event Type

Medical Congress

Medical Congress

Turn complex congress activity into coordinated, insight-driven engagement. Align teams, prioritize KOL interactions, and capture every touchpoint with clarity.

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Conference

Conference

Plan and run better conferences with less friction. Keep logistics tight, schedules clear, and the attendee experience seamless from start to finish.

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Company Event

Company Event

Bring structure and alignment to internal events. From kickoffs to national meetings, keep teams connected, organized, and executing with confidence.

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Other

Other

Manage any event or meeting, no matter how unique. Stay organized, keep teams aligned, and maintain control across every moving piece.

Navigate the KOL Engagement Lifecycle with Precision

Visualize, manage, and optimize each stage of the
KOL journey with one seamless platform.

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KOL Identified Dr. Lee added to engagement plan, Oncology, Tier 1.
KOL Identified
Ad Board Scheduled Spring Advisory Board booked, 7 invitees confirmed.
Ad Board Scheduled
Strategic Targeting Marked Dr. Lee as high-priority in engagement plan “ASCO 2026.”
Strategic Targeting
Invitation Sent Email invite sent to Dr. Lee, Oncology Roundtable.
Invitation Sent
Appointment Confirmed Dr. Lee confirmed for May 30, 2:30pm, Room C1.
Appointment Confirmed
Room Booked Room C1 reserved with AV setup for Dr. Lee.
Room Booked
Session Planned Team notes added for Dr. Lee meeting at ASCO.
Session Planned
Check-In Complete Dr. Lee checked in on time.
Check-In Complete
Engagement Logged Notes and next steps added for Dr. Lee.
Engagement Logged
Synced to CRM Dr. Lee's profile synced to CRM with compliance check.
Synced to CRM
Dashboard Updated Team progress updated, Oncology engagement trends visible.
Dashboard Updated
Ready to Re-Engage Next steps ready in Dr. Lee's profile.
Ready to Re-Engage
Strategize
Outreach
Execution
Impact
Product

The Tools that Power Your Strategy

Engagement Suite

Streamline outreach, room scheduling, and real-time execution at congresses.
Engagement Suite

Engagement Visibility

Track appointments, meetings, advisory boards, and any other touchpoint with ease in Ensemble.
Engagement Visibility Discover Ensemble

KOL Profiles

Track interactions, enrich profiles with aggregated insights, and maintain CRM-ready records. Integrate systems with Harmony.
KOL Profiles

Analytics Dashboard

Monitor feature utilization and cross-functional KPIs to uncover opportunities and optimize resources.
Analytics Dashboard

Attendee Management

Deliver a seamless attendee experience with streamlined communication, including emails, notifications, and real-time updates.
Attendee Management

Personalized Agendas

Deliver tailored schedules to key stakeholders so they stay aligned and maximize their time.
Personalized Agendas

Resource Management

Curated resources for effective engagement and cross-team alignment.
Resource Management

Onsite Logistics App

Will Call is easy for teams to learn and built to capture data seamlessly onsite.
Onsite Logistics App Discover Will Call
Professional Services

Expert Support that Works Alongside Your Team

Our concierge services extend your team’s capacity with specialized operational support across planning, execution, and engagement.

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Real people. Real support.

Every Detail Handled

2.6x
KOL follow-ups
98%
Customer satisfaction
<75%
Less time scheduling
100%
Support you can rely on
Case Studies

Real Events.
Measurable Impact.

AACR 2026

~97% Response Rate

Event Cadence supported high-volume engagement coordination across 10 meeting rooms during AACR 2026.

HCP Engagement
Oncology
AACR 2026
ASCO GU 2026

3,000+ appointment requests

The platform centralized scheduling, helping teams manage requests, avoid conflicts, and focus on high-value HCP interactions.

HCP Engagement
Oncology
ASCO GU 2026
CASE STUDY

~73 Staff Hours Saved

How a leading Biotech company reimagined HCP engagement.

Biotech
ASCO 2025
CASE STUDY
ASCO GI 2026

1000 Appointments

19 meeting rooms coordinated through Event Cadence over three congress days.

HCP Engagement
Oncology
ASCO GI 2026
ESMO 2025

40% of Meeting Floor

145 rooms managed across 10 pharma accounts, covering nearly 40% of Level 1 at Messe Berlin.

HCP Engagement
Oncology
ESMO 2025
Trust

World-Class Security

Built to protect sensitive data with the safeguards enterprise organizations require, designed for peace of mind.

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What Our Customers Say

Melissa A. Kyvelos

Senior Associate, Administrative Services

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"Tiffany has truly gone above and beyond with the JPM scheduling—a task that is anything but easy! She even worked through the holidays to ensure everything ran smoothly. Very impressive work."
Jim Hafner

Sr. Area General Manager in Oncology

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"I wanted to share that Suzanne has been an absolute pleasure to work with during the planning and the execution on site at the congresses. She is so calm in pressure situations, moving rooms, hunting down KOLs, dealing with the varied needs of our Sr. Leadership. Always with a smile and a “can-do” attitude is very comforting for me while I oversee the Sr. Leader interactions. I can always count on Suzanne to be creative and a problem solver – often times within minutes of my craziness."

Executive Director GMSA Oncology

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"Marie's extraordinary support and planning across our congress activities has been truly remarkable. Her kindness, flexibility, and immediate responsiveness—especially with meetings involving our doctors and scientific leaders—made a meaningful difference."
Katie Fulford

Global Congress Management, Global Congresses & Events

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"Lai-Sin is a true asset to Gilead and Kite throughout ASCO planning. She provides excellent guidance, drives deadlines and deliverables and always has my back to ensure that we look great to both our internal and external customers. We received many comments about how helpful both Lai-Sin and Laura were both onsite and during ASCO planning. They both made our congress presence more productive and I can't thank them enough for their expert support, attention to detail and care for our customers."
Alison Grainger

International Congress Strategy & Operations Lead

sanofi
"On behalf of the entire team, I want to extend our heartfelt thanks for the exceptional support you provided during our meetings at ERS. We were truly impressed not only by the high quality of your work, but also by your unwavering dedication, always ready to assist, even with last-minute or unexpected requests."

Let’s Talk Solutions

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We start with your biggest challenges and shape a solution session around what matters most. No generic demos. Just focused guidance tailored to you.